Venue

Choosing a Venue

Preparing for the venue

You've gotten your venue! Here are things you'll need to prepare before hand. Note: You may have gotten most of these details while choosing your venue.

• Venue Layout

  • Rooms and Facilities available to you.

    Start designating a purpose for each room - Sleeping, Food, Main Hacking Area, Workshops etc. That will allow you to plan out the equipment required in the room, and after comparing against equipment you have - purchase any additional equipment required.

    You should also note the number of electrical sockets available in each room.

  • Venue Map

    Having a map of the venue posted up around your event is a great way to show attendees where they are currently. Just make sure you indicate where they are currently!

• Furniture layout.

  • Total amount required.
  • Cost (If you're hiring furniture).
  • Be aware of any Fire Code rules you should adhere to.
  • Fire Code

• Fire Safety and Emergency Exits

  • Make sure that volunteers are briefed on what to do in an emergency. See Volunteers.
  • Ensure your Opening Ceremony / Welcome Session includes a section on Emergency & Evacuation.

The On-Day Execution Segment can be found here